Everything a studio runs on

Liverunning for Artoteka todayBetaworking, partly rolled outPlannedbuilt with founding studios

Schedule and calendar

Your timetable as real data, with history, not a spreadsheet you overwrite every week.
  • LiveWeekly classes with full history"From next week Bachata moves to 19:00" changes the future and leaves the past intact. Time, room, teachers, price and registration can all change from a given date.
  • LiveWeekly, biweekly and one-off classes, workshops and multi-day camps
  • LivePrivate eventsBirthday parties and company events take up a room and a host in the admin calendar, but never appear on the public site.
  • LiveAdmin calendarWeek, month and list views, filters by room or activity, "from this week / from next week / this week only" edits.
  • LiveCopy managerClone a week or a month of one-off classes, preview it, skip or edit single dates.
  • LiveRegistrations on the calendarSee who is coming. Registrations that no longer match a moved class are flagged.
  • LivePublic calendar and weekly timetableFast, mobile-friendly, with live availability.
  • LiveRooms and locationsOne studio or several rooms, shown on a map.

Registration and booking

From "fill in the form and wait" to booked and paid in one go.
  • LiveOnline registration for classes, workshops and camps
  • LiveCapacity limitsOverbooking is blocked when the class is shown, added to the cart and paid.
  • LiveSeats and participantsA parent books a camp for two children; each seat has its own price, add-ons and fields (age, allergies).
  • LivePrices per class, discounts and add-onsIntensives cost more, temporary discounts apply, extras such as materials or lunch are offered per class.
  • LiveCustomer cancellation with a wallet refundThe policy is set per class; refunds land in the customer's wallet.
  • LiveCheckout re-validationA class that was moved, cancelled or filled up cannot be paid for.
  • LiveEvent requestsBirthday parties and corporate workshops start as a structured inquiry, not a vague email.

Payments, cart and wallet

One basket for everything the studio sells.
  • LiveOne cartRegistrations, gift cards and shop products in a single order, paid once.
  • LiveOnline payments through PayseraLithuanian and Baltic banks and cards.
  • LiveFree checkoutOrders fully covered by a gift card or wallet balance skip the payment step.
  • LiveCustomer walletRefunds, gift-card remainders and credits in one balance. Admins see the full ledger and can add cash or bank-transfer entries.
  • LiveOrders adminOrder numbers, statuses kept in sync, delivery status, search.

Gift cards

Sell your own gift cards and accept the ones your customers already hold.
  • LiveYour own gift cardsCustomers pick a design and see a live preview; the card arrives by email as an image and can be printed.
  • LivePartial spendingLeftover value stays on the card or moves to the wallet.
  • LiveExpiry with paid extensionAn expired card can be revived for a fee; every balance change has a history.
  • LiveLithuanian gift-card marketplacesGeraDovana, DovanuSala, Laisvalaikio dovanos and Makalius, accepted in the same cart.
  • LiveGift-card adminIssue cards, look up a code, see the transaction history.

Shop and delivery

The shop lives in the same system: one account, one basket.
  • LiveProducts with options and variationsSizes, sets and versions, each with its own price.
  • LivePhysical and digital productsDigital purchases can come with PDFs, emailed once the order is paid.
  • LiveOmniva deliveryParcel lockers and courier to an address, with address autocomplete.
  • LiveLocal pickup at the studio
  • LiveShipping from the adminCreate the parcel and print the label from the order page; delivery is tracked automatically.
  • LiveDelivery price included in the order

Website and CMS

Your website runs on the same system as your schedule, so they never disagree.
  • LiveYour own designThe studio's colours and fonts, in light and dark.
  • LiveEvery page editablePages are built from blocks: text, galleries, calendars, lists of activities, teachers, products and reviews, maps, buttons.
  • LiveLayouts per screen sizeAny activity or teacher can open in a pop-up without leaving the page.
  • LiveRich text editorInternal links, images and video.
  • LiveConfigurable header, footer and menus
  • LiveOld URLs keep workingLinks from your old site redirect to the new pages, so search rankings survive the move.
  • LivePages degrade gracefullyOne broken block never takes down a page.
  • LiveMobile-first public site

Content

Team, projects, reviews, partners and your social feed.
  • LiveActivities and categoriesDescription, gallery, teachers, prices, products and reviews for each.
  • LiveTeam pagesCurrent and former team members.
  • LiveProjects and event reportsFunded programmes get a project page; each finished session adds a report with photos, which is what funders ask for.
  • LiveReviews with photos and pre-moderationNothing appears until a moderator approves it.
  • LivePartner and client logo strips
  • LiveInstagram and Facebook feedPosts are copied to your own site nightly. No third-party widgets, no tracking cookies.
  • LiveTagsGroup and filter activities, products, pages and partners.

Client accounts

Your customers see their own bookings instead of asking you.
  • LiveSign up with email, Google or FacebookAccounts are linked safely, so one person never ends up with two.
  • LiveMy registrations, orders, gift cards and wallet
  • LiveSelf-service cancellationWithin the studio's policy.
  • LiveNewsletter preferences

Communication and automation

The routine emails go out on their own.
  • LiveAutomationsA registration, payment, purchase or signup sends a message from a template.
  • LiveEmail templates per studioEditable, with attachments such as a gift card image or product PDFs.
  • LiveAutomated emailsConfirmations, reminders, gift card delivery, welcome, password reset.
  • LiveAdmin notificationsEvery new registration, order or message shows up in the admin and can be emailed to the right staff.
  • LiveSMS remindersFrom the same templates, with a warning when Lithuanian letters would double the cost.
  • LiveNewsletterDouble opt-in with consent records, synced both ways with MailerLite.
  • LiveContact form with spam protection

Attendance and the teacher app

Faster than taking a photo of the room.
  • BetaTeacher app for AndroidToday's classes, mark each student present or absent, add walk-ins, take class photos.
  • LiveClass photos stay privatePhotos of children are never reachable through a public link.
  • LiveHeadcount modeFor events without individual registrations, such as a birthday party for 20 children.
  • LiveAttendance historyA per-class record that survives later schedule edits; admins mark attendance from the calendar too.
  • LiveTeachers linked to their accountsThe system knows which classes each teacher actually teaches.

Team, roles and permissions

Everyone on your team sees what they need, and nothing more.
  • LiveRoles per studioAdmin, teacher and user. Staff are added by email invite.
  • LiveSafeguardsAn admin cannot remove the studio's last admin.
  • LiveUsers adminSearch customers, see their registrations, orders and wallet.

Files and media

Your photos and documents in one place, sized for every screen.
  • LiveFile managerFolders, upload, rename, move, copy link.
  • LiveAutomatic image resizingWith a focal point, so faces aren't cut off on thumbnails.
  • LivePrivate files with signed links

SEO, analytics and compliance

Found on Google, measured properly, and GDPR-ready.
  • LiveSEO metadata per pageWith an AI assistant that drafts titles and descriptions.
  • LiveSitemap and canonical URLs
  • LiveGoogle Analytics 4 with Consent Mode v2Purchases and registrations tracked, only with consent.
  • LiveGDPR cookie consentThe consent text is configurable per studio.

Moving in

"We migrate your data" is something we have already done, at scale.
  • LiveYour old websiteActivities, teachers, projects, reports, reviews and paid registration history, with every old URL redirected.
  • LiveYour old shopCoupons from WooCommerce keep working in the new cart.
  • LiveYour newsletter list~35,000 subscribers brought in from MailerLite for Artoteka.
  • LiveYour photo archivesProject photos imported from shared folders.

Platform

We run it for you; you run the studio.
  • LiveYour own studio spaceYour domain, design, configuration, integrations and data.
  • LiveLithuanian and EnglishMore languages ready to add.
  • LiveYour own integration accountsPaysera, Omniva, MailerLite and gift-card partners on your contracts.
  • LiveHosting, backups, updates and supportIncluded in the monthly fee.

Roadmap

Each is built together with founding studios, around their own rules.
  • PlannedPassesRolling or calendar-month periods, N classes across groups, make-up classes, cash payments recorded on the pass, a reminder when it runs out.
  • PlannedTeacher paymentsPay calculated from real attendance: per hour, per student present, or your own formula.
  • PlannedQR ticketsThe student shows a QR code and the teacher scans it in the app.
  • PlannedDiscount codesFor marketing campaigns, entered in the cart next to gift cards.
  • PlannedWallet withdrawalCustomers request a payout of their wallet balance.
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